ESSO - Indian National Centre for Ocean Information Services

6. AGENDAS & PRESENTATIONS

Detailed agendas for all meetings will be circulated to participants via the respective group secretariats of IIOE-2, IOGOOS, IORP, IRF and SIBER responsible for their own meetings. Refer questions on agendas to the relevant co-chairs/secretariats.

Please note that all co-chairs/secretariats will be required to provide their own laptop from which to run their meetings.

Please note that it is intended that all presentations given at the conference will be made available to participants (in PDF format) following the conclusion of the conference and subject to the approval of authors.

It is intended, as customary for these IIOSC events, for the IIOSC 2024 to be a fully in-person conference.

7. REGISTRATION

Transfer bank account:
Name Account : Ni Putu Deby Angraini
Account No : 469201045429533
Swift Code: BRINIDJAXXX
Bank : PT. BANK RAKYAT INDONESIA (PERSERO), TBK
Bank Address : BRI I BUILDING, JALAN JENDERAL SUDIRMAN 44-46
City : JAKARTA
Country : Indonesia
Confirmation email : wahy033@brin.go.id

Transfer via Wise:
https://wise.com/gb/swift-codes/BRINIDJAXXX

Transfer via Remitly:
https://www.remitly.com/gb/cs/indonesia/provider-bank-rakyat-indonesia

Please note that the registration fee is EXCLUDES charges by the bank. We cannot process your registration if there is a shortfall in the amount we receive through telegraphic transfer. So please take note when transferring funds to indicate that the amount to be transferred excludes the administrative fee your bank will charge you. When bank transfer is used to pay a publication fee, please choose the right option, which is “US”! (among the three options you have: Ben, Our, Us). The option “Us” means that all the transfer fees are at your charge. Please note that in case you do not specify the “Us” option, the payment will not be valid.

Please send scanned transfer proof and complete the forms on the submit registration tab or send to our staff in here (wahy033@brin.go.id), so we can verify your payment in our bankbook.

(SUBJECT TO MINOR UPDATES AS THE EVENT APPROACHES)

Registration on a day-by-day basis is required.

Registration is 45 USD per day. Registration will cover necessary non- sponsored logistical expenses and:

• Lunch estimated price for 40 participants: 400 USD
• Morning tea with light food estimated price for 40 participants: 300 USD
• Afternoon tea with light food estimated price for 40 participants: 300 USD
• Local Transport (Hotel to BRIN Conference roundtrip) estimated price for 40 participants: 600 USD (mainland transportation)
• All day coffee, tea, and water
• Service fee 200 USD

A reception desk will be set-up in the lobby on the ground floor of the BRIN building and be staffed at the following times:

• Monday 4 March 2024: ---------------------------------
• Tuesday 5 March 2024: ---------------------------------
• Wednesday 6 March 2024: ---------------------------------
• Thursday 7 March 2024: ---------------------------------
• Friday 8 March 2024: ---------------------------------

8. CONFERENCE FACILITIES

Main Meeting Room:

• Capacity: 80 persons
• Description: This is the primary meeting room on the campus, equipped to accommodate up to 80 individuals for various gatherings, conferences, or events.

Small Meeting Rooms (x3):

• Capacity: 20 persons in each room (total of 60 persons)
• Description: The campus features three smaller meeting rooms, each capable of accommodating up to 20 people. These rooms are suitable for smaller group meetings, discussions, or breakout sessions.

Common Room:

• Facilities: Tea, Coffee, Coconut water, and a Sunset View
• The common room is a comfortable and relaxing space where attendees can enjoy refreshments such as tea, coffee, and coconut water. Additionally, it offers a beautiful sunset view, providing a serene and enjoyable environment for networking or relaxation.

Power:

• For Indonesia there are two associated plug types, C and F. Plug type C is the plug which has two round pins and plug type F is the plug which has two round pins, with two earth clips on the side. Participants are recommended to bring appropriate Power Adapters to enable use of wall sockets.

Indonesia operates on a 230V supply voltage and 50Hz.

Wi-Fi:

• The campus offers a high-speed Wi-Fi network to ensure that all attendees can stay connected and access online resources during their stay. This service is essential for seamless communication and online activities.

Zoom:

• The campus is equipped with Zoom video conferencing capabilities, enabling remote participants to join meetings, webinars, or virtual events. This ensures that your event can accommodate both on-site and remote attendees.

Sound System:

• A quality sound system is available to enhance the audio experience during presentations, discussions, and events. Clear and crisp audio ensures that all attendees can hear and engage effectively.

TV Screen:

• The campus provides TV screens for visual presentations and displays. These screens can be used for showcasing presentations, videos, and important information to the audience.

9. ACCOMODATION

The organizers do not arrange hotel reservations and transportation to and from the airport. We only facilitate transportation between the hotel and the meeting venue, as well as transportation during the event if needed. Anything else is outside our responsibility. Participants can book hotels and airport transportation through internet searches. However, information to assist in hotel and airport transportation reservations is provided below.

1. The Kayana Beach (Mainland)
From Hotel – To BRIN (6 Min)
Price- 130-150 USD
For more details visit the hotel website: https://www.thekayana.com/lombok/

2. Royal Avilla Boutique Resort (Mainland)
From Hotel – To BRIN (18 Min)
Price- 145-213 USD
For more details visit the hotel website: https://royalavila.com/

3. Holiday Resort Lombok (Mainland)
From Hotel – To BRIN (25 Min)
Price- 62-131 USD
For more details visit the hotel website: https://www.holidayresort-lombok.com

4. Living Asia (Mainland)
From Hotel – To BRIN (21 Min)
Price- 60-125 USD
For more details visit the hotel website: https://livingasiaresort.com/

5. Marc Hotel Gili Trawangan Lombok (Gili Trawangan Island)
From Hotel – To Bangsal Port (27 Min)
Price- 60 USD

6. Gili Air Lagoon Resort By Waringin Hopitality (Gili Trawangan Island)
From Hotel – To Bangsal Port (20 Min)
Price- 67 USD

10. Transport

Related transport suggestions:
(the prices are subject to change without notice)

Addition information for Transportation from BRIN office to Gili Trawangan or Gili Air.

If a lot of participants want to stay in Gili Islands we can also book fast boat (as shown in below figure), so please fill the form for invitation letter, to know how much participant want to stay in Gili island.

11. Invitation Letter

The delegates who would like to have the invitation letter from the local host may fill in the form given in the below link.
Link for invitation letter: Click here.

12.Visa

The Government of the Republic of Indonesia has entered into a Diplomatic and Service Visa Free Agreement (PBVDD) with 94 (ninety-four) friendly countries. All diplomatic and service passport holders originating from 94 (ninety-four) partner countries are permitted to visit Indonesia without a visa, for all visit purposes (diplomatic, official and personal), provided that they must comply with health protocols in accordance with the Circular Letter Covid Task Force No. 25 of 2022 concerning Health Protocols for Overseas Travel during the Corona Virus Disease 2019 (Covid-19) Pandemic.

The following is the latest list of friendly countries that have established PBVDD with the Indonesian government.

For up-to-date information and visa requirements, all the participants may check with the websites of respective missions or their offices in your country.

13. Other general information:

Souvenir:

• As a token of appreciation, the campus offers souvenirs that attendees can take home as a memento of their visit. These souvenirs serve as a reminder of the event and create a lasting impression.

Documentation:

• Comprehensive documentation of the event, including schedules, programs, and relevant materials, is provided to all attendees. This ensures that participants have easy access to event information and resources.

Press Conference:

• The campus is well-equipped to host press conferences, offering facilities and services to support media coverage. This is particularly important for events that require media exposure and attention from the press.
• These services collectively enhance the overall experience and functionality of the campus, ensuring that it can accommodate a wide range of events, from meetings and presentations to special gatherings and press-related activities.
• Top of Form

Background Documents

S.No.	Description	Web Link
01	Conference Information Booklet IIOSC-2024 Last updated on 22/Feb/2024 14:30hrs (IST)
02	Agenda- Seventh meeting of the International Steering Committee of Second International Indian Ocean Expedition 2015-25 Last updated on 29/Feb/2024 19:08hrs (IST)
03	Meeting Links for IIOSC-2024 Integrated meetings Last updated on 26/Feb/2024 15:40hrs (IST)
04	IIOE-2 SC6 Report Last updated on 26/Feb/2024 15:40hrs (IST)
05	IIOE-2 SC-6 Action Taken Report Last updated on 29/Feb/2024 17:00hrs (IST)
06	Draft Revised Implementation Strategy for the Second International Indian Ocean Expedition 2015-2030 Last updated on 22/Feb/2024 10:00hrs (IST)
07	Draft Minutes of 15th meeting of Indian Ocean Observation System (IndOOS) Resource Forum(IRF-15) Last updated on 07/Mar/2024 09:00hrs (IST)
08	Draft Agenda of 16th meeting of Indian Ocean Observation System (IndOOS) Resource Forum(IRF-16) Last updated on 07/Mar/2024 09:00hrs (IST)
09	Agenda of 19th Annual Meeting of Indian Ocean Global Ocean Observing System (IOGOOS) Last updated on 06/Mar/2024 13:23hrs (IST)
10	SIBER-14 Scientific Steering Committee Virtual Meeting Report, July 24, 2023 Last updated on 05/Mar/2024 09:00hrs (IST)
11	Draft Agenda of 20th Session of CLIVAR/IOC/GOOS Indian Ocean Region Panel & 15th Session of Sustained Indian Ocean Biogeochemistry and Ecosystem Research (SIBER) Last updated on 06/Mar/2024 13:20hrs (IST)
12	Draft Agenda of Indian Ocean Region Panel-20 Last updated on 29/Feb/2024 17:00hrs (IST)
13	Draft Agenda of 2024 KUDOS (Korea-US iDian Ocean Study) Workshop Last updated on 05/Mar/2024 09:00hrs (IST)
14	IOCINDIO Provisional Agenda: Indonesia Last updated on 07/Mar/2024 09:30hrs (IST)
15	Photo Gallery Last updated on 11/Mar/2024 15:30hrs (IST)